How To Make A Conference Call
By: Lee Dobbins
Learning how to make a conference call is simple - if you
know how to use the phone you should have no problem.
Conferencing is a well known way to put together a meeting
between people that are not in the same geographic area.
Whether it be a meeting between co-workers that need to discuss
a project or between you and a client to discuss a problem, if
you know how to make a conference call, it can save both sides
time and money.
Teleconferencing can be done through an audio conference
call using only the telephone or through the web if you need to
share files or visual aids. Since most companies have resources
for outbound conference calls via the phone, that is what we
will cover here.
First of all, you need to schedule the audio conference call
for a time that is convenient for all parties. When you are
teleconferencing with people in different geographic areas, it
is key to remember that they may be in different time zones and
schedule your call for a time that falls near normal working
hours for all parties. Once you have your list of attendees and
time you will find that it is not so much how to make a
conference call but the etiquette of what you do on the call
Before The Conference Call
Prior to the audio conference call, you want to make sure
that you have appointed someone to take minutes of the meeting.
They might write stuff down with a pad and paper or type it
right in, either way, you want to be sure they mute their phone
so their not taking does not disturb the conference. You need
to schedule the time with your conference call service - they
will give you a number and a password that you will use for the
call. Be sure to pass this along to all attendees in your
invitation to the audio conference call. About 10 minutes
before the conference call, you want to test this number and
password to be sure it works and if not take the appropriate
During The Call
You want to be sure to be prompt for your conference call so
login a few minutes ahead of time so you can be on the line
when new people join in. Keep a list of everyone who is
supposed to be on the call and check their names off as they
join. Some of them may be gathered together in a conference
room and it is a good idea to have them mute their phone until
one of them needs to speak. This will block out excess noise
from people talking and shuffling papers. Also, if people are
teleconferencing in from home, have them mute their phones as
well - there's nothing more distracting than trying to hold a
business meeting while kids are screaming in the
After The Call
When ending the call, be sure to go over any action items
and add them to the to-do list. Put these in the minutes from
the meeting and send to all attendees. This is also a good time
to schedule any follow up audio conferences if needed so all
attendees can agree on a time.
So there you have it - easy steps on how to make a
Author Resource:-> Lee Dobbins writes for
where you can learn more about conferencing for business
how to conference call guide.
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